Can Grok Bot take over chasing unpaid invoices?
Hand it over and walk away. You stay out of it.
- Costs you
- An hour a month, and the awkwardness of asking
- Who runs it
- The bot
- Category
- Invoicing & books
This is the clearest job on the list to hand over, and not because it is hard. It is trivial: check who has paid, email whoever hasn't. The reason it doesn't get done is that chasing people for money is uncomfortable, so it slips a week, then a month, and by then it's awkward to raise at all. A bot has no feelings about it. It sends the day 7 note on day 7, every time, in your voice, and it never gets embarrassed. The only real risk is tone: an automated reminder to a client you have a delicate relationship with can cost you more than the invoice, which is why the prompt makes you approve the first few.
The prompt
Written for a bot that already has a browser, a terminal and your logins · paste it in whole.
Watch my Stripe account and my invoices, and chase the ones that go unpaid. Use my Stripe and email accounts. What to watch: - Every invoice I've issued, its due date, and whether Stripe shows it paid. - Check once a day, in the morning. This is not urgent work. The chase: - 7 days overdue: a short, friendly note. Assume they forgot, because they usually did. - 14 days: firmer, restate the amount and the payment link. - 30 days: firm, and copy me in. - Never more than one email a week to the same person, whatever the schedule says. Rules, and these matter more than the schedule: - Draft each one in my voice and hold it for my approval. After I've approved three of a given stage, send that stage on your own. - Keep a list of clients I've marked 'handle personally'. Never email those · tell me instead and I'll do it. - If someone replies, stop chasing immediately and show me the reply. Never reply yourself. - If an invoice is paid between your draft and sending, bin the draft. Every Monday, message me one summary: who owes what, how overdue, what you sent last week.
The bot will need to sign into: stripe · gmail
What you lose
- your own judgement about which client to go gently with
- the chance to notice something is wrong before you chase
- nothing else, honestly · this is a job worth losing
What it costs you now
An hour a month, and the awkwardness of asking