Can Grok Bot take over meeting prep?
It gets most of the way, but you stay in the loop · and here's exactly where.
- Costs you
- 10 minutes before each call, or more often none at all
- Who runs it
- The bot
- Category
- Meeting notes
A bot can read your calendar, look up who's on the call, pull the last thread you had with them and hand you a briefing before you join. That part works well and it's the difference between walking in cold and walking in prepared. What makes it a kinda rather than a yes is that the useful half of prep is judgement · what to push on, what to leave, what they actually want · and a bot summarising public information will hand you a competent, generic brief that occasionally misses the one thing that mattered. Useful, not sufficient.
The prompt
Written for a bot that already has a browser, a terminal and your logins · paste it in whole.
Brief me before external meetings. Use my calendar and email. Thirty minutes before any calendar event with someone outside my company: - Who is on the call, their role, and their company in one line each. - The last three emails I exchanged with any of them, summarised · what was agreed, what's outstanding. - Anything public and recent about the company: a funding round, a launch, a change of pricing. - If we've met before, what the last meeting concluded. Message it to me. Half a screen, no longer · if I have to scroll, I won't read it before the call. Be honest about gaps: - If you can't find anything on someone, say 'nothing found' rather than padding with their LinkedIn headline. - Never speculate about what they want from the meeting. Tell me what's on record and stop. - Don't include anything from their personal social media. Internal meetings, one-to-ones and anything recurring: skip entirely unless I tag it [prep].
The bot will need to sign into: google-calendar · gmail
What you lose
- the thinking that happens while you prepare, which is often the point
- a bot's brief is public information · it doesn't know what you know
What it costs you now
10 minutes before each call, or more often none at all